360 Difference Contract Administration

Contract Agreement Screen 1: General Contract Information

In this screen shot you can see that the data from the estimate has been transferred over to the Contract Agreement file. You can then edit your GENERAL SCOPE OF WORK DESCRIPTION (It’s been filled in with additional “greek mumbo jumbo” just to illustrate what you can do).

You would then figure out your payment schedule in the portal on the lower part of the screen. As you are working out the payment schedule details the area circled in red which is empty right now since everything is balanced in the example will show you the differential between your Estimate Total and the Sum of you Contract Payments making it easier “to see what you have left to work with”.

When the portal results meet your satisfaction you click on the green button which says “Set Payment Schedule Text” and that locks those text entries and amounts and places them in the actual contract document. You then click the tab button up top labeled Additional Contract Data to go to the next screen to further edit the contract if you need to.

Contract Agreement Screen 2: Additional Contract Data

In this screen shot you enter or modify your Project Specific Exclusions (what you are not going to do) but all the other data is automatically entered being copied from the last contract you wrote so you generally don’t need to touch or edit it unless something is different about this particular Client or Project.

Then clicking the button circled in blue marker here will then take you to a screen where you can preview the document.

Contract Agreement Screen 3: The Contract Agreement

In this screen shot you’re looking at a preview of your contract document. As mention earlier the document here is the Long Form Agreement from the The Contractor’s Legal Kit: The Complete User-Friendly Legal Guide for Home Builders and Remodelers by Gary Ransone but the file can be customized to work with any contract form. The Contract “boilerplate” is in black and the areas that are user editable are shown in blue however when you click on the button to print the contract the text will all be black.

Provided the user entered the GENERAL SCOPE OF WORK DESCRIPTION and the PROJECT SPECIFIC EXCLUSIONS as part of creating the actual estimate the whole process of taking a completed Estimate through to producing a printed contract takes barely a minute or two with the only real time being spent figuring out the Payment Schedule.